Sunday, June 19, 2011

Data Collection with Google Forms on the iPad-- Part 2

Two days ago, I wrote a step-by-step tutorial on how to create a Google form to make recording therapy notes or teacher data easy with the iPad.  Today, I'll show you how simple it is to put the form icon on your iPad (or iPhone) screen for convenient access.  If you haven't read Part 1, click here.

This next part starts with your form which is still in the 'edit' mode. You will want to click 'Email this form'.


Once you click on "Email this form", you will get a screen like this.  You want to email to yourself, and any other person who will be using the form.


This is where you get your iPad out, and open your email on the iPad.  You should get an email that looks like this.  Touch the link to open the form.


When you have opened the link, it should be your form that you created. You are still on your iPad. You will want to touch the icon in the upper left that looks like a box with an arrow curving out of it.

The drop down menu appears when you touch the box with the arrow as shown below.




 You should see a drop down menu as shown above.  Touch 'add to home screen'.  The icon will then appear in a place on your home screen of your iPad. You can move it to a different place, put it into a folder, or put all of your forms in one folder or one screen.   See if you can find 'Harold's IEP' icon in the screen shot below.  When you touch it on the real iPad, the form will come up.  Fill out the form and submit---Google will collate Harold's data when this form is used.

Send me a message if you need assistance!   speech40@gmail.com  
Happy form-making!   The best way to learn this is to practice with some of your IEPs or treatment plans!

Special note on confidentiality:  If students also use your iPad, you can keep names confidential by not using last names, or by using a code for the client names---e.g. use the first two letters of the first name and the first two letters of the last names.  Mary Smith would become MaSm.
 You should also keep your password enabled with the Google form.

13 comments:

  1. Thanks for this wealth of resources! your Compassionate!Will Forms

    ReplyDelete
  2. Thanks for this helpful tutorial! I just followed along and created my own form and wouldn't have figured it out otherwise.

    ReplyDelete
  3. I have added student data to the home screen of my iPad. How do I delete them from my iPad when a student leaves my class?

    ReplyDelete
    Replies
    1. Tap and hold the home screen icon for the data form you're deleting until all the icons on the screen wiggle and x's show up on all the deletable icons, then hit the x for the thing you're deleting!

      Delete
  4. I just found this online and have set up my attendance. Love it!!!! Thanks!

    ReplyDelete
  5. I think I stumbled on a simplier way to put forms on your iPad. On your iPad, open Safari and go to your google drive. Click on student name of the form you have already created, go to spreadsheet view (select desktop version). Then click on Form and select 'go to live form' from the dropdown. Then just 'Add to Home Screen' as described above. I think you can bipass emailing to to yourself. Thanks for the ideas!

    ReplyDelete
  6. Can you use this for groups of children or just one at a time? I haven't tried it yet, but thought I'd ask before I put in the preliminary work. I have all groups. Thanks for the information! This was great!

    ReplyDelete
  7. This comment has been removed by a blog administrator.

    ReplyDelete
  8. This comment has been removed by a blog administrator.

    ReplyDelete
  9. This comment has been removed by a blog administrator.

    ReplyDelete
  10. I haѵe to thank уou foг the efforts you've put in penning this site. I really hope to check out the same high-grade blog posts from you in the future as well. In fact, your creative writing abilities has inspired me to get my own, personal blog now ;)
    website design

    ReplyDelete
  11. Would you have a form that you use for a group therapy session? Or will this only work for individual therapy sessions? If so, is there any way that you could 'share' one of your group therapy session forms?

    ReplyDelete
    Replies
    1. That's a good question. Since my caseload is on the small side compared with most public school SLPs, I've been doing a form for each kid. You could, however, create a form for a group and have a different question on the form for each child where you record that child's data. You could use a 'checkbox' question to taking group attendance then one general 'paragraph' style question to make a note of the group activity. I don't think it would be that difficult. If you don't use last names or make a code name for each kid to protect privacy, you can just print the spreadsheet at the end of the year for each child's folder and highlight that particular child's data.

      Delete