This is a brief description of various ways I currently use the forms and spreadsheets in practice. A tutorial link for creating your own Google forms is provided at the end.
1. Recording data and notes from a therapy session with a student.
There is still a spot for sticky notes, and recording tallies on paper to achieve percentages, but most often, the main part of my sessions with students is recorded on a Google Form.
|portion of a form|
|summary of responses screenshot|
|sample spreadsheet of student data|
2. Taking Daily Attendance
|Portion of my daily attendance form|
3. Recording and Sharing Hearing Screening Results
This is an area that came to me one day when I was scratching out hearing screening information on a piece of paper. A year ago, a group of us in the school began typing into a shared document all of our screening information. I've since developed a Google Form that I can use while I'm screening a child. I usually have an iPad at my side as I'm screening with this form on the screen. (I just tap the results in as I go). The results are instantly sent to the shared Google Doc---no need for a pencil!
4. CFY Supervision
This year, I've had the opportunity to supervise a wonderful new Clinical Fellow. I know that she will sail through this year with flying colors, but to be fair to her, and to adequately do my job as her supervisor, I have to observe for an allotted amount of time, and monitor her activities as prescribed by both the North Carolina State Board of Examiners, and by ASHA. I've created a Google Form for observations, which throws all of my observation data into a spreadsheet which I've shared with her online. This transparent online record-keeping has been helpful for both of us!
5. Weekly written feedback to a graduate intern
|Part of the form|
Nothing will totally replace all note-taking, and there is a place for hand-written data still in my office. These are just a few ways I have used technology to make my life run a bit more efficiently. I have loved the 'sharing' aspect of Google Docs---so for example, if several adults are working on the same goals for a student, they all can send their data using the same shared form to the shared spreadsheet.
For a tutorial on creating your own forms, go to this page.
I'm sure there are countless other ways to use these in a speech therapy setting and that we (as a profession) are only at the beginning of using technology more effectively in our practice. Comment if you have ideas for further uses for Google forms in speech therapy, or would like to see a specific Google form topic addressed.